OUTSIDE ORGANIZATION EMAIL POLICY

Approved May 8, 2025

• The region will make periodic announcements to our membership about organizations which directly provide operational support to our region, its mission, and to our families. Examples are Footsteps which provides childcare to our 6U head coaches, Framilies which helps families communicate and coordinate to attend practices and games, and the Sequoia Health Care District which provides AEDs to the region for our communities safety.

• The AYSO Region 108 Regional Commissioner will have the authority to decide which organizations will receive this benefit.
  When possible, the Regional Commissioner will consult with the Region Board for their opinions and advice.

• The Region will work on easy mechanisms for families to filter out such emails.

• The Region will limit the number of organizations and the number of emails about each. These emails are meant to benefit our community,
• not burden them with yet more spam.
  

PRACTICE, MATCH AND REGIONAL TOURNAMENT PARTICIPATION POLICY


Approved June 10, 2025

• We expect all 8U and 10U teams to have 2 coaches and 2 team referees. See Volunteer Requirements policy.

• There must be a fully certified coach on the field for a team to practice on that field. Until a team has a fully certified coach, they may only practice when some fully certified coach is on that field.

• Any match without at least one fully certified coach will be abandoned.

• Any 8U+ match without at least one fully certified referee will be abandoned.

• 10U and up teams must have at least one fully qualified coach in order to participate in the Regional Tournament.

• 10U teams must have at least one fully qualified referee, and team referees must have participated in at least 2/3rds of games played in order to participate in the Regional Tournament. Normally this will be at least 7 games. The Regional Commissioner may permit tournament play in exceptional circumstances.
  

Approved June 10, 2025

• All Region Volunteers must meet AYSO National Volunteer requirements.

• All Region Volunteers must register each year, and be background checked.

• All Region Volunteers with ANY child contact must before they have contact with any child not their own also:
  • Be up to date with SafeSport training
  • Have completed Safe Haven within the past 10 years
  • Have completed Concussion Awareness within the past 10 years
  • Have completed Sudden Cardiac Arrest within the past 10 years
  • Have been fingerprinted

• All Coach and Referee Volunteers must have completed the AYSO training required for the division they coach and/or referee by Opening Day:
  • 6U: 6U Coach
  • 8U 8U Coach, 8U Referee
  • 10U: 10U Coach, Regional Referee
  • 12U: 12U Coach, Regional Referee (Intermediate Referee strongly preferred)
  • 14U: Intermediate Coach, Regional Referee (Advanced Referee preferred)
  • 16U+: Advanced Coach, Advanced Referee

• Coaches: we expect all teams to have two fully qualified coaches.

• Referees: We expect all 8U and 10U teams to have two fully qualified team referees, and that these referees will participate in each of their child’s games. The region will do it’s best to supply referees at 12U and above.

• All other Region Volunteers must take role specific training as soon as they are able.

• Any Region Level Volunteer is eligible to be a Voting Board Member if they will commit to making all board meetings for the membership year and are approved by the board.